First in Best Dressed
The wedding venue is one of the first places that a couple will book for their wedding. This will determine the date of the wedding based on availability of the venue. Popular wedding venues can book up well in advance, anywhere from a year to two years in advance. So if you want your dream wedding venue, make sure this is one of the first appointments you make when planning your big day.
Budget
Work on a budget for your wedding before you start to book venues. The venue is normally the biggest cost for the day so it pays to have done the numbers to ensure you can afford it. You won’t want all your budget to go to the venue as there are plenty of other costs including dress, cars, photography, flowers and so much more that you will need to consider.
Style & Theme
A great way to add to the theme of the wedding is to choose a venue that emphasises the style of wedding you want to create. A rustic outdoor theme might suit a winery or a large country property, a contemporary and modern wedding would suit a hotel or inner city venue, and a more artistic and creative theme might suit an art gallery or theatre style venue. Take the time and visit multiple venues so you can choose the best one that is the best fit for you.
Number of Guests
The number of guests will play a big part in the wedding venue you choose. You don’t want to choose a large room that you’re not going to fill and likewise you don’t want a space that is too crowded where guests won’t be able to enjoy themselves. Have an idea of the number of guests you will invite prior to booking your venue, so you can choose the best room to suit your needs.
Wedding Coordinator
The function or wedding coordinator at the venue should be your go to person for anything related to the venue. They play a big role in making sure your day runs smoothly. They will liaise with the chefs, wait staff and suppliers on the day to make sure all is in check and ready for your arrival. Ask them how long they have been in the role and work on building a strong relationship with them leading up to the wedding.
Food
Guests may not remember what decorations you chose but one thing is for sure they will remember if the food was good or bad. You want to leave a lasting impression on your guests and it is essential to organise to sample the food and have a tasting with the venue prior. The food and drinks are the biggest cost of your wedding so it pays to spend the time making sure you are absolutely happy with the final menu and what you will receive on the day.
Wedding Reception Venue Checklist
How many guests can the venue hold?
Can you have your ceremony and reception at the same venue?
Can my guests receive accommodation?
What are the food and beverage packages?
Do you have a choice in which suppliers you can use?
Can you sample the menu?
Is there plenty of parking?
How many other functions will be on at the venue?
How many staff will be working on the day?
Will suppliers be able to access the venue on the day to set-up?
Any restrictions?
